- Does this task need to be completed at all? If not, can it be deleted, totally removing it from my to-do list?
- If the task must be done, does it need to be done immediately? If not, to when can it be deferred?
- Does this task require my unique skill set? If not, can someone else learn from doing it or does someone else have a skill set that will get it done better, more thoroughly or more quickly? To whom can it be delegated?
Tuesday, January 30, 2018
Delegate and Automate to Get More Done
When evaluating tasks requesting your attention, think this way:
In any instance where a task can be completed by someone or something else, you open up time in your schedule to allocate towards getting something done that only you can accomplish.
Resources for delegation are not limited to existing member of your team, whether those at your company, members of your household or volunteers on a committee you chair. There are endless options for delegating the different types of tasks on your to-do list: Errand Girl, Fancy Hands, Fiverr, GigSalad, Guru, Metro's Other Woman, Moonlighting, Outsourcely, Red Butler, Sweeps, Task Rabbit, Thumbtack, Upwork, 99Designs. Likewise, consider delegating the task of grocery shopping to options such as Instacart, Shipt or Amazon Prime Now. Or think about how personal assistants can help, like Amazon Alexa, Cortana, EasilyDo, Google Home or Siri.
Automation is a form of delegation where you delegate to technology and can massively expand how much you get done concurrently. Set what rules apply to your needs in automation tools like IFTTT, Podbox, Zapier and social media managers like Buffer, Edgar, Falcon Social, Hootsuite, SocialOomph and Sprout Social. These "set it and forget it" solutions fulfill your desire to do two things at once while not hiring a human-being to help.
What are some tasks on your to-do list that could benefit from deleting, deferring or delegating? Which of the aforementioned tools might be a positive addition to your productivity toolbox?