Seeking Simplicity?

National Simplicity Day

National Simplicity Day is observed every year on July 12th, honoring the life, work and philosophies of Henry David Thoreau, who advocated for living a simple life via poetry, in his books and as a transcendentalist.

In our modern-day world, life is complicated by so much: the pings and dings of technology, the clutter amidst our calendars and to-do lists alike, the avalanche of communications received via email, calls, texts, social media, snail mail, technology and mainstream media... The list goes on and on. Yet, amidst our current pandemic, I see so many refocusing on their truest priorities, people taking time to reconnect with loved ones while actually slowing down a bit, new routines being turned into necessary habits as well as an emphasis on listening to what our minds, bodies and spirits truly need.

Whether you think of "simplicity" in terms of being plain, natural or easy to understand, I believe this National Simplicity Day is an ideal time to really align our actions with what matters most to us, including the personal mission, vision, core values and life desired to cultivate for each of us. How will you choose to let go of life's complications to make room in each day's 1,440 minutes for what's most important to you?

Some ideas for slowing down and living deliberately include the following:

• Think deeply about what matters most to you.
• Put things on your calendar that align with your priorities and the life you want.
• Adopt a new attitude by being deliberate in how your time is invested.
• Expend as much energy to reflect, live in the moment and appreciate life as you schedule for when to get things done.
• Shift your focus from "all the things" to what you can actually control.
• Utilize Do, Decide When, Delegate and Delete from Eisenhower's Matrix so your resources go toward what only you can do first.

Where will you choose to start in your efforts to celebrate National Simplicity Day?

Are You Prepared for an Emergency or Natural Disaster? 10 Tips for Your Business' Productive Preparedness

Each September, we are reminded of the need to review how prepared we are for emergencies and natural disasters as National Preparedness Month rolls around. The need to be prepared is increasing, evidenced by how the insured losses from the 330 natural catastrophes that occurred during 2017 reached an incredible $134 billion per a report published by Impact Forecasting. This included a very active Atlantic hurricane season, severe weather events from convective storms as well as many wildfires. It can feel overwhelming to prepare for such disasters, but here are steps each of us can and should be taking to be prepared, minimizing our negative repercussions:

1. Plan for what makes most sense for your location. Whether you face hurricanes, tornadoes, snow blizzards, thunderstorms with lightening or another type of natural disaster, there are differing steps to take. Determine what types of disasters are possibilities for your area so you can customize your approach, planning for those specific risks.
2. Gather necessary supplies. Visit Ready.gov/build-a-kit for what to include in your company's disaster supplies and, then, cull those items together where they are easily accessible. Add a recurring appointment to the electronic calendar of whichever team member will be accountable for maintaining the kit so it's reviewed regularly.
3. Create your communication plan. Establish from where employees, customers and vendors can obtain updates during an emergency situation, especially when and where team members need to return to work. Decide where folks will go and with whom to connect for check-in should your team have to evacuate. Be sure to communicate the plans.
4. Address potential gaps in what tech will provide. Verify all computer programs, data and documents are being automatically updated as well as backed up from each computer to a remote location. Include a hosted exchange server, VoIP, updated apps and a cybersecurity strategy in your steps to prepare for data issues.
5. Prepare for lack of electricity. Power outages are often a by-product of disasters, particularly if there are strong winds. Be sure you have cash, back-up batteries for all mobile devices, flashlights to see without office lights and an emergency radio supporting multiple power sources. Fill gas tanks for personal and company vehicles alike.
6. Get ready for the risk of a fire. Locate all fire extinguishers, making sure there are enough to cover your entire facility, and ensure everyone learns how to operate them. Find out where your smoke alarms and carbon monoxide detectors are located; mark the calendar of whichever team member will be responsible for replacing batteries so they are alerted when that recurring commitment arises, and learn which sounds indicate what. When possible, prepare and maintain adequate firebreaks and green spaces around your property. Consider installing fire glass in windows and doors. Locate your sprinkler shut off valves so first responders can easily access them and prevent residual flooding; routinely test your sprinkler systems to keep them in good working order. Also, know the location of major HVAC, piping, gas and water lines to aid in preventing the domino effect of damage being done to your facility. Keep emergency exits clear and marked with plenty of signage to direct anyone through that area.
7. Know what to do if evacuating is required. Decide where all team members will go in an evacuation and who should be contacted should you have to evacuate. For example, will you notify senior leadership who will relay the message to their teams or will there be a mass communication sent out via email, automated calls and text messages? Make a list of what essential equipment must be taken from your business' premises at that time, and designate who will be responsible for removing each item on that list. Cull together items that you need to grab when leaving, and store them in a quick-grab bag.
8. Verify your insurance coverage. Make certain you have proper insurance and it is up-to-date. Ask your insurance agent, broker or underwriter if you are adequately covered for potential property damage as well as what business interruptions you could possibly face.
9. Consider how to continue beyond an emergency. What functions need to continue no matter what sort of craziness is happening? Decide how you will facilitate payroll if you are displaced, lose power or have intermittent Internet connectivity.
10. Have your plan documented. Keep your business' policies and procedures in writing to be accessed from anywhere at anytime. Include within this documentation how contact data for employees, customers and vendors will be kept up-to-date for facilitating the aforementioned communication plan. Upload your documentation to the cloud so folks can access the necessary information during an evacuation or relocation. Then, be sure to review your plans and supplies every 6 months; you'll want to incorporate updates as things change

Is your business prepared for what natural disasters might strike your area? If not, which of these steps can you take to boost how productive your preparedness might be?

Top Tips to Simplify Your Life

As we near the first week of August, plan how you'll celebrate "Simplify Your Life Week" with baby steps you can take to streamline, cut out the clutter, make life easier and better invest your limited resource of time. With a few tweaks to how you get things done, you can better focus on what matters most, making greater progress on your priority goals to achieve your desired results.

Per Dictionary.com, simplify means "to make less complex or complicated; make plainer or easier." Invest some time in simplifying to limit stress, more quickly find what you need when you need it, have a clear grasp on what needs to be done at any moment and stop wasting precious moments of time. Make every minute matter!Ⓡ

Here are tactics to jumpstart your efforts at simplifying your life:

• Deliberately choose how you invest your time. Develop habits such as a weekly strategy session and daily wrap-up to map out a specific game plan and stay on track.

• Learn to say "no". What actions are being asked of you that don't actually need to be done? Are there tasks on your to-do list that could be delegated to someone else that can do them equally well if not even better so you open time for what only you can do? Alternatively, should you consider "not now" for something that can be delayed until a later deadline?

• Stay true to your priorities. When you know what matters most, you can more intentionally align your actions with those areas of importance, avoiding burnout. As priorities shift, you can be flexible and shuffle how to invest your time so you keep your actions focused on your goals.

• Utilize work-life integration for greater overall success. By studying research by Wharton's Work / Life Integration Project along with my experience with clients' best practices, I know first-hand how you can create harmony with goals for home, work, society and yourself complementing one another rather than competing with each other. Focus on actions that can accomplish multiple goals at once, plan how you can invest your time with each of your most important priorities at the forefront of your emphasis and maintain pliability to easily address your priorities as they evolve over time.

• Respect the value of your space. Whether it's in your physical space, electronic files or calendar, keep only what is accurate, applicable, useful, bringing you joy and not just as easily found with a quick Google search. If something filling your physical space, electronic files or calendar no longer meets those requirements, remove that clutter.

• Plan to have the tools you need nearby when needed. Do you utilize a smartphone, tablet or laptop? If so, you are well aware of all the accessories needed, especially when you are working on-the-go, like charging cords, earbuds and the like. Rather than depending on whether you remember to bring "all the stuff" with you whenever you work outside an office, keep multiple sets of accessories (one for the office, one in your vehicle, one for your bag), bundling your tech tools together with the GRID-IT or a canvas pouch that's easily portable.

• Address email. Unsubscribe from eNewsletters you are no longer reading, consider bundling subscriptions that you do read via Unroll.me and shift from checking to processing newly received messages, moving to-do items to your task management system, adding requests for your time to your calendar, shifting retention items from your inbox to personal folders and using delete as your friend to remove trash or junk.

• Save time with forms, templates and checklists. If you regularly send the same reply, create a template that can be easily plugged in and tweaked as necessary, saving time by not starting from scratch each time. Create a packing checklist so you don't forget anything needed for travel. Design a form for your grocery shopping list so you remember to restock the essentials each time and save valuable minutes by listing the items in order of the aisles at your store.

• Automate daily processes. "Set it and forget it" may be the greatest time-saver. Investigate options such as IFTTT, Podbox and Zapier to find the best solution for your needs. In addition, add an automated cloud back-up solution, such as Backblaze, Carbonite or CrashPlan, and consider which social media management solution will allow you to automate putting the right message in front of the right audience at the right time.

• Cut back on distractions with fewer pings and dings. When distracted, it can take us an average of 23 minutes to fully re-engage in the task at hand. Each time we receive a notification for a new email, social media update, text message or voice mail received, those are distractions that rob us of valuable time. Turn off the notifications and schedule set times to check each platform. For folks that do require an immediate response (like key account clients or your direct supervisor), make them VIPs so you can utilize Do Not Disturb on iOS and Priority Mode on Android.

Where do you see excess in your life or time being wasted? How can you take action in tiny steps that will assist in simplifying your life so you get to your goals more easily?