Brought To You By Emily Parks
Productivity Consultant at Organize For Success, LLC...
Helping You Make Every Minute Matter!

Tuesday, March 15, 2016

Schedule Meetings More Easily With Better Tech Tools

There are many different commitments and responsibilities vying for our time… Clients, family and friends, business development, volunteering, personal growth, exercise, meditation, eating, sleep and more! When scheduling time with others, the back and forth communications can be overwhelming. What if there were tech tools to simplify and streamline this process? Well, you are in luck!

If you are scheduling a one-on-one appointment with someone, whether that's an individual or a team you are consulting, these tools will help:

- Acuity Scheduling --- automate client bookings, cancellations, reminders and payments as well as offer online sales of gift certificates

- Booking Bug --- multichannel bookings, event ticketing, customized booking journeys, appointment outcome analysis and CRM integration

- Calendly --- clean, simple, beautiful way to set your availability preferences and share a link to your calendar; then, after others pick desired times, they appear automatically on your calendar immediately

- --- beyond simplifying scheduling, allows accessing meetings on-the-go to view details, respond to requests, receive notifications and connect via teleconferencing, Skype, Google+ Hangouts or Lync

- Pick --- compare calendars, regardless of email domain, and choose to share calendar link or use iOS app to schedule meetings on-the-go

- SchedFAST --- integrates receivables; provides email and text notifications for appointment confirmations, reminders and payments received; can import entire customer list and allows for multiple team member activity

- ScheduleOnce --- easily integrate booking page into your website, from which customers can book directly to your calendar from any device

- Setster --- include confirmations, reminders, cancellation and rescheduling options; allows requesting payment via PayPal; integrates with FreshBooks

TimeBridge --- integrates with Outlook or Google, including maps; handles unlimited changes, rescheduling, cancelations, notifications, reminders, location details, conference calls, video conferencing and time zone sync

- Time Trade --- schedule appointments through any channel, like website, email, phone and social media; can include concierge and analytics

- Vcita --- much more than simply online scheduling with live portal to cull together inquiries, CRM, online payments, document sharing, widget with dynamic call-to-action for website, custom forms and tons of integrations

- --- see invitees' availability alongside your own; can suggest places directly from calendar inquiries; invitees don't need to have own account

- --- integrates with Google and iCloud calendars via your own personalized scheduling page; bookings go straight into your online calendar with reminders, payment options and rescheduling available

If you are pulling together a group of individuals for a meeting, team practice or volunteer session, there are plenty of tech tools that can help... In each of the following solutions, whoever will be hosting the event, meeting or gathering goes to the website, enters date and time options and gets a link for soliciting feedback from potential attendees; then, those being invited click through the link provided to indicate which of the options provided will work. I highly encourage anyone hosting to specify a deadline for providing feedback when sending out the indicated link, after which you can go with whichever option got the most votes. No back and forth. No email overload. It's a simple and direct way to save time and limit stress in scheduling.

Why waste time going back and forth with folks to simply set time for later? Why reserve time for something that will end up happening at some other date and time? Let technology aid your efforts so you can use your time for that which better aligns with your goals and needs, boosting your outputs and enhancing your peace of mind. Add these links to your email signature or website, and you'll move towards simplified scheduling immediately.

Have you tried any of these tools before? What technology do YOU utilize for setting appointments and scheduling meetings? 

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