5 Lessons for Business Leaders from World Champion Coach Steve Kerr of the NBA's Golden State Warriors

Congratulations to the Golden State Warriors for wrapping up this year's National Basketball Association world championship with last night's win over the Cleveland Cavaliers. I never hide how I'm a huge fan of the San Antonio Spurs, especially their brilliant Coach Gregg Popovich; however, it's not possible to accomplish all the great feats that the Warriors have over the past 3 years without powerful leadership: at least 67 victories each year and championship rings in 2 out of the last 3 years. I have seen that outstanding leadership in head coach Steve Kerr, and I believe the following 5 leadership lessons can benefit productivity for all time-crunched professionals.

1. Inspire others with your competitive drive and enthusiasm. Knowing exactly when to show the right emotions for the circumstances, Coach Kerr energizes his assistant coaches, players and support staff with his passion for continual improvement. He works continually to expertly reign in Draymond Green's emotional outbursts while encouraging his team to play with a drive for excellence. He even famously smashed a clipboard last year as the Warriors gave up a third quarter lead, explaining that he'd rather take his frustrations "out on the board rather than a player". There's a time for everything, and each leader must be aware of the impact one's actions have on one's team members.

2. See the potential in your team members and encourage it to grow. Each year, Coach Kerr has taken a growing core of star players, invested in bettering their excellence and plotted out how to best highlight each player's strengths in a way that has them working together like a well-oiled machine. He regularly exhibits his faith in his players' abilities and invests a great deal of effort in helping them become even better. This year, in addition to the strengths of Stephen Curry, Klay Thompson, Draymond Green and crew, Coach Kerr sought to incorporate the advanced skills of Kevin Durant, resulting in a powerhouse team that far exceeds its competitors. Commitment to team members makes everyone better, especially the results for the team in its totality.

3. Acknowledge that success comes from your team members' performance. In both instances that the Warriors won championships, Coach Kerr hid amongst those on stage, almost refusing the microphone as he encouraged everyone who was on the court making the shots and defending the opponents to speak. He understood that his role is to encourage their star potential, but he can only draw up the plays while they are the ones actually dribbling the ball. Everyone within the Warriors organization echoes Coach Kerr's humility, humbleness and belief in teamwork, understanding that "Together, everyone achieves more" and putting the greater good ahead of any individual's success.

4. Empower a "next man up" mentality. Whether it was Draymond Green's absence in last year's NBA Finals due to too many technical fouls, players having to step away throughout the season due to injuries or Coach Kerr's own health concerns forcing him to step away temporarily, all members of the Warriors' organization are aware of the communicated expectation that they must step up to fill any void as it appears for the betterment of the team. Coach Kerr has shown the ultimate trust in his assistant coaches, players and support staff, which empowers them to better perform their necessary duties. When your team knows you trust them, they are empowered to step up and fuel desired results.

5. Constantly take the temperature of everything related to your team. Coach Kerr has developed personal connections with each of his assistant coaches, players and support staff members such that he knows exactly what's up with his organization, can proactively pre-empt hurdles and works strategically to realign issues before big problems arise. When you connect with your people, exhibiting empathy for team members' needs, they'll open up to you and better trust your subsequent decisions.

It is with these leadership lessons that Coach Kerr continues to achieve record-breaking successes, setting an example that inspires those around him to achieve greatness alongside him.

Which of these leadership lessons do you find most valuable? Are there other such leadership skills you've seen exhibited by Coach Steve Kerr?

What Business Etiquette Do You Utilize?

Business Etiquette Basics

The first full week in June is celebrated as National Business Etiquette Week, recognizing the need for proper business etiquette to compete in the growing global marketplace. According to Business Dictionary, business etiquette is "expected behaviors and expectations for individual actions within society, group or class; within a place of business, it involves treating coworkers and employer with respect and courtesy in a way that creates a pleasant work environment for everyone." Quite a few folks claim that business etiquette is a lost art; at times, I get a little lackadaisical about some of the best etiquette rules, which is why it's time to revisit these top tips for better business etiquette:

• Exhibit courteousness. Avoid derogatory, rude or offensive language, particularly curse words. Stop interrupting others, even if you are afraid of forgetting the point you are wanting to make. Say "please" and "thank you". However, avoid overusing "thank you" in any single conversation; more than once or twice per conversation may dilute its impact.

• Nail introductions. Say your full name when introducing yourself. Stand whenever someone else is introducing you. If you are unsure whether those around you know one another, be proactive in introducing them to each other.

• Send thank you notes often. When interviewing for a job or new business opportunity, send separate thank you notes to each person interviewing you. Although email is acceptable, choose hand-written notes whenever possible.

• Mind your manners over meals. Always break bread with your hands since using a knife is considered inappropriate; tear off one piece at a time. Let wait staff do their jobs; don't push an empty plate away when you're finished, and avoid stacking dishes as you finish with them. Further, balance your food with whatever others order. If your guest orders an appetizer or dessert, do the same; make sure everyone is equally comfortable. Finally, any meal's host should always pay. If you did the inviting, you are the host and responsible for the bill.

• Master the skill of conversation. Come prepared with a few casual, non-business topics in mind, and, then, engage fully in the discussion. Never resort to pushing your business card on folks; instead, connect about what each of you needs and discuss how you can help one another. When at a networking event, have exit lines in mind so you can leave a conversation smoothly and politely, like "Nice to meet you", "Nice talking to you" or "See you at next week's meeting". Alternatively, when wrapping up a conversation, you can excuse yourself for a bathroom break, to get food or by explaining if you need to connect with someone else before leaving.

• Be aware of expectations regarding technology. You should never use your phone during meetings unless expressly suggested for social media promotion. When in a meeting, don't take calls, text or check email; instead, focus on the meeting discussion or presentation. Likewise, make sure you double-check each email before hitting send, and don't copy a recipient that does not need to be receiving that information; people are already overwhelmed with the loads of emails received daily and don't want additional messages that are unnecessary. Most importantly, don't say anything in an email, text or instant message that you don't want broadcast to the masses.

• Be respectful of colleagues and clients alike. Don't walk into someone's office unannounced or without asking that person's permission. Avoid gossiping, and don't eavesdrop on others' conversations. Then, when in the midst of your own conversation, be sure you are truly listening to what others are saying with an interest in understanding their viewpoints rather than being focused on how you will respond to what is being said. Further, realize that you don't ever know the full story because you aren't in someone else's hand so don't judge and don't make assumptions; ask questions and seek clarification.

With which of these business etiquette rules do you struggle the most? Which rules would you add to this list?

I Blogged Daily for a Month... Here's What Happened

Lessons from Regular Writing

Throughout the entire month of May, I wrote at least one post each of the 31 days. Celebrating 10 years of business for Organize for Success®, I posted a "top 10" list daily, intermingled with the last four posts in my "Countdown to Memorial Day" series of travel tips from frequent travelers. It was an eye-opening experience, and I'm writing today to share some of what I discovered doing this.

First, it was much more time-consuming than anticipated. Going into this project, I figured "It's only a list of 10 things per day; how much time could that possibly require?" It ended up being a heck of a lot more time than I ever imagined. It involved time brainstorming topics for all 31 "top 10" lists, outlining all the content I wanted to include in each post, typing it out as I wanted the content conveyed, editing what I'd typed, incorporating images as needed and adding links wherever possible.

Second, it really was fun. Part of the fun was culling together the best of the best from the many tips I've shared over the years. An additional part of the fun was taking a stroll down memory lane for some of the personal experiences I wanted to share with you. Yet another part of the fun was thinking through things I enjoy and what matters most to me. It was great to get your feedback as the blog readers about how my favorites resonated with you and what are your faves. It was such great dialogue both online and off.

Third, I'm proud of all the content I created. These 31 "top 10" lists covered a wide array of topics, ranging from ways to boost your productivity to insights about me and my business, and I like the way the information was conveyed. I got into a groove of writing the lists in a conversational tone, and I believe my content was easy to digest, including lots of useful recommendations.

If you missed any of those "top 10" lists, please click here, and leave a comment; I look forward to hearing your thoughts.

Which list was your favorite and why? Were there any additional lists you would've included during the month?

Top Ten Tips for Boosting Productivity with Technology

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I am continuing to post a "top 10" list to this blog each day through tomorrow. The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded this Thursday, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute productivity consultation conducted over video conference.

Here are my top 10 tips for boosting productivity with technology:

10. Be proactive in protecting yourself. As outlined earlier this month, use two-factor authentication, choose private browsing when surfing the Internet, don't over-share on social media, protect your information, conduct online shopping wisely, create complex passwords you keep safe, protect your devices, monitor your accounts and know your credit scores.

9. Set others' expectations. If you don't provide those emailing you with an expectation for when they will hear back from you, they will determine the answer to be whatever they prefer. Reassure people that you have received their messages, alert them as to when you will be processing new emails rather than constantly checking your inbox and take control back over email.

8. Divide and conquer. Delegating to technology via automation is like cloning yourself; further, keep in mind that delete can be your friend, realizing that not everything needs to get done and how focusing your attention on what only you can do will boost your ability to get more of your priorities accomplished.

7. Master time-saving tricks where helpful. Whether you prefer PC or Mac, acquire complete knowledge of which keyboard shortcuts can best help in your day-to-day functions. Regularly consider where you can utilize text expansion via TextExpander, ActiveWords, Phrase Express or Alfred; likewise, make sure you are implementing automated organizers wherever you feel comfortable, like Hazel, DropIt or File Juggler. Techlicious offers some powerful options in this post, but think outside the box for more.

6. Be strategic about what tools you utilize. Follow Kenny Rogers' advice of "Know when to hold 'em and know when to fold 'em." Maximize the efficiency of what solutions you already own before trying something new; at the same time, know how to recognize when an outdated program is hurting your business so you can replace it and continue moving forward.

5. Learn all you can about tools you've chosen to implement. Consider saving time by bringing in a specialist for learning about, expanding use of or implementing your tech tools. Then, take advantage of the organizational tools built into the devices or operating systems you already have before looking to add new ones. Functions for calendaring, task management, note capture, contact database and more are often covered in smartphones, tablets and Mac computers so they sync even better.

4. Utilize the "power of one". Although Three Dog Night contended that "one is the loneliest number", I suggest that it can be the most productive, especially in regards to one calendar for personal and professional commitments, one running data dump of all tasks that funnels into one daily to-do list, one address book for all contacts' information, one set of naming conventions for all files, one place for all which you must remember, one weekly strategy session and one wrap-up per day.

3. Separate solutions when necessary. Your online file repository is not a cloud-based back-up solution. If you utilize Box, DEVONthink, Dropbox, eFileCabinet, Egnyte, Google Drive, SpiderOak or SugarSync, that does not alleviate your need to implement Backblaze, Carbonite, CrashPlan or Mozy, too.

2. Turn off notifications. Especially when you are deep in thought on an important or urgent project, you need not waste time refocusing after a distraction, and all of those pings, dings and previews are distractions. Instead, schedule specific times to deep dive into processing your emails and social media.

1. Remove clutter. Keep only what is accurate, applicable, useful or bringing you joy, whether talking about paper, physical items, electronic files, email or time commitments. The less you have to dig through to find what's needed means less time wasted.

What is your favorite way to utilize technology? How have you found that to boost your productivity? Will you implement any of these tips?

Top Ten Favorite Business Leaders

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook via OrganizeForSuccess.biz/shop The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute video productivity consultation.

Today, let's discuss my top 10 favorite business leaders:

10. Mary T. Barra - Having been General Motors' CEO since January 15, 2014, Ms. Barra is remaking the company's culture in order to keep pace in the race to reinvent transportation. I'm continually impressed with how well Ms. Barra stays ahead of all the changes happening in society while empowering employees, valuing customers' wants as much as their needs and pushing for profitability. As Ms. Barra says, "If we win the hearts and minds of employees, we're going to have better business success."

9. Jeff Bezos - As the Founder, Chairman and CEO of Amazon, the world's largest online shopping retailer, as well as founder of Blue Origin aerospace and owner of The Washington Post newspaper, Mr. Bezos is an excellent example of how "we can't rest on our laurels" and frequently shares insights from the ongoing evolution of his businesses as well as himself. Currently the third richest person in the world, Mr. Bezos believes "A brand for a company is like a reputation for a person; you earn reputation by trying to do hard things well," showing that our work is never done developing.

8. Warren Buffett - Widely considered one of the most successful investors in the world, Mr. Buffett is a business magnate, investor and philanthropist who regularly displays humility as the public asks for what lessons he's learned across his many successes. Mr. Buffett is Chairman and CEO of Berkshire-Hathaway, where he leads the company and its team members to continually evolve while upholding ethics to be admired." As he's stated, "It takes 20 years to build a reputation and 5 minutes to ruin it; if you think about that, you'll do things differently."

7. Ashley Christensen - My sophomore year in high school, Ms. Christensen served as our student body president, filling her role as a strong leader from the very beginning; however, this Kernersville native has come a long way in the years since graduating from East Forsyth High School. Beyond being the chef + proprietor for six different restaurants, Ms. Christensen fosters community through food, philanthropy and the stimulation of Raleigh's downtown neighborhood. Exhibiting keen work-life integration skills, Ms. Christensen is active with a number of local and regional charities while excelling at providing such amazing food and beverages that she's regularly highlighted nationally and was awarded the very prestigious James Beard award for "Best Chef: Southeast" in 2014.

7. Melinda Gates - According to Town & Country Magazine, Kappa Alpha Theta has the most celebrity alums, and we are proud to count Ms. Gates among our ranks from the Beta Rho chapter at Duke University. As co-founder of the Bill & Melinda Gates Foundation, Ms. Gates honorably fills the philanthropist role by empowering the next generation with access to quality healthcare and a great education. In September 2016, Ms. Gates announced her desire to begin working on the unbelievably important issue of the lack of women in technology by saying, "We're graduating fewer women technologists; that is not good for society, and we have to change it." I find Ms. Gates inspiring, saying we must "get comfortably being uncomfortable" to achieve our greatest success.

6. Arianna Huffington - In 2016, Ms. Huffington stepped down from her role as editor-in-chief of The Huffington Post, an American journalism company that she founded, choosing to devote her time to Thrive Global, which focuses on health and wellness information. Ms. Huffington's message that we need to sleep better in order to achieve greater success resonates with me and has prompted me to focus more on getting better nights' sleep, although I'm still a work in progress. As Ms. Huffington reassures and empowers us all, "Fearlessness is like a muscle. The more I exercise it the more natural it becomes not to let my fears run me."

5. Gayle King - More than simply Oprah Winfrey's best friend, Ms. King is an inspiration for "keeping it real", whether co-anchoring CBS This Morning, serving as editor-at-large for O Magazine or emceeing special events. As Ms. King explains, "There's always going to be somebody who people perceive can do the job that you're doing, and you can't get hung up on that; I have always decided I'm just going to do the best me, do the best job that I can do, so that, at the end of the day, I don't have any regrets about my performance." I can relate to Ms. King describing herself as inquisitive, asking questions to understand better and learn more.

3. Coach Gregg Popovich - Like any company, a successful sports team needs strong leadership, and I believe Coach Popovich is the absolute best NBA basketball coach, exemplified by his multiple NBA Coach of the Year awards and championships. Each year, the San Antonio Spurs players trust Coach Popovich completely, looking to him for winning game plans and depending on him to see what each player's greatest attributes can be for the overall team's greatest success. Coach Popovich trains his teams to pass the ball more on each possession than any of their opponents, building trust between teammates, encouraging communication and requiring each player to dedicate himself 100% to the specific role that Coach Popovich assigns each individual on the team.

2. Kip Tindell - For each of the last 17 years in Mr. Tindell's 38-year tenure as The Container Store's CEO, he led the company to Fortune's Best Place to Work list, fostering a progressive corporate culture where everyone associated with the business can thrive together. As The Container Store's founder, Mr. Tindell brought to life this amazing concept of a store to fulfill folks' needs for an eclectic mix of bins, boxes, racks, shelves and tools, all exceptional quality that more easily enables the organizing process.

1. Cindy Whitehead - Although you may recall Ms. Whitehead as the Former CEO of Sprout Pharma who created Addyi (the women's libido-enhancing drug often referred to as "the female Viagra") before selling the company for an incredible $1 billion, her newest venture of The Pink Ceiling is an exciting combination of VC fund, incubator and consulting firm, which is based right here in Raleigh, NC, and recently added a membership service based out of North Hills and known as the Pinkubator. With first-hand experience of how misunderstandings can become truths, Ms. Whitehead proactively works to the betterment of each client, regularly exhibiting her genuine care for each client's greatest success, and she's truly dedicated to her team's partnership with each client.

Bonus - Former President Barack Obama - Over his 8 years as the United States of America's 44th president, he led our country to many powerful lessons on leadership while representing us honorably throughout the world. Former President Obama encouraged Americans to be optimistic while not forgetting the long view, lived his viewpoint that nothing is accomplished alone as he built and utilized a strong team, empowered us to stay with the times while being forward-thinking and advised us to get neither overwhelmed nor comfortable with making big decisions.

Who are your favorite leaders? What is it about those folks you admire, are impressed by or want to emulate?

Top Ten Ways to Boost Energy

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook via OrganizeForSuccess.biz/shop The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute video productivity consultation.

As part of the Simple Change well-being team, I am well aware of the impact on my productivity that comes from diminishing versus replenished energy. Although what works best will be unique to each individual, here are my top ten ways to boost energy:

10. Acknowledge gratitude. Appreciate what you have, who you are with and what lessons you have learned along the way; then, take time to write them out. I find that gratitude is so powerful and writing out how I'm blessed energizes my productivity.

9. Eat well. Healthy foods spread throughout the day fuel energy, especially via magnesium and antioxidants. I really enjoy a power shake for a snack during the day: Put 1 small, ripe banana that's been sliced into a blender; add 2 tablespoons of creamy peanut butter and 1 tablespoon of honey before blending smooth, and finish it off by blending in 1 cup of cold milk until it's foamy.

8. Stay hydrated. Up to 60% of the human adult body is water, including how the brain and heart are composed of 73% water and lungs are about 83% water. To function properly, we need continuous intake of liquids; therefore, keep a water bottle nearby at all times to drink from it frequently all day.

7. Breathe deeply. Oxygen is necessary for functioning; therefore, it can be helpful to slowly take about 10 breaths, exhaling for longer than I inhale, focusing inward.

6. Determine something to look forward to in the future. Whether planning for an upcoming vacation or having bought tickets to an event, that feeling of anticipation and excitement boosts energy, often even more than the adventure itself.

5. Find something to make you laugh. Sometimes, I can simply laugh at myself; other times, it's an online video that gets me giggling. Have you searched for "funniest videos on YouTube"?!? If still struggling, I chat with a peer, sharing stories to give us laughs from deep in our guts. Happiness is infectious, fueling energy.

4. Spend time with those who matter. If you are an extravert, this could be connecting with other humans in person, via video chat, over a phone call or on social media; if you are an introvert, this could be solo activities that allow you to reconnect with your spirit or one-on-ones. It's whatever speaks to your spirit most.

3. Get out in nature. I have to be careful due to allergies, but there is definitely something to be said for the power of vitamin D. A little sunlight can be refreshing and energizing, whether working on a coffee shop's patio, walking through the park, sitting close to the window in my office or plugging around town in my car.

2. Take a brisk walk. The movement gets my blood flowing, activity breeds activity, and physical activity oxygenates blood cells. It doesn't matter if I walk around an office building, run up a flight of stairs or head outside, when I get moving, I'm re-energized. If you're tired, a short walk for about 15 minutes will generate about 90 minutes of energy. Further, if you schedule walking meetings or add a conference call, it's even more powerful.

1. Listen to upbeat music. Whether it's a song that gets stuck in my head or a fast beat that gets me moving, happy tunes make me happy, which generates additional energy.

At what point during your day do you feel your energy slipping? Which are your favorite tactics for replenishing or getting an immediate boost to your energy? Will you try implementing any of the tactics listed here?

Top Ten Ways to Control Your Email

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook via OrganizeForSuccess.biz/shop The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute video productivity consultation.

Today, let's cover the top ten ways to control your email:

10. Shift your mentality from "checking" to "processing" new messages. According to stats from email marketing company BlueHornet, consumers look at their phones more than 150 times a day on average, many of those times to glance at their email inboxes. Each time you read a new email and, then, plan to come back to deal with it later, that initial reading becomes a distraction because you have to re-read the message and re-start your thought process on how to deal with it. Instead of reading and re-reading your emails throughout each day, think of OHIO and "only handle it once", meaning you don't read new messages until you are ready to deal with them, you use your inbox as a funnel instead of a holding zone and you limit time wasted. Follow Nike's advice and "Just do it" for tasks that take less than 5 minutes. Move tasks that take more time to a running to-do list, appointment requests to your calendar, reference emails to your personal folders and those messages that are no longer needed to your trash file.

9. Delete and discard can be your friends. When you keep fewer emails, you have fewer messages to search through when looking for a specific one. Data changes rapidly these days so keep only what is accurate, applicable, useful or bringing you joy. Plus, if the information is easy to locate through a quick online search, there's no reason to use space in your email folders for retaining it.

8. Send fewer emails out to get fewer replies back. Sometimes, a quick phone conversation can replace multiple, back-and-forth email messages, even if you have to follow that call with a summary email for documentation purposes.

7. Unsubscribe. When you are no longer reading emails to which you subscribe, they become additional clutter clogging up your functionality. I realize that deleting an email takes only a second; however, those seconds add up, and the time it takes to unsubscribe is likely less than the accumulation of all the time deleting those multiple messages received. While the content might've been of interest to you when you signed up for it, if your need for that information has changed, take time to unsubscribe.

6. Utilize all available tools and functionality. Technological tools like Airmail, Mailstrom, SaneBox, Sortd and Spark will speed up your email processing, some automating this so it happens without your time doing it. Boomerang allows you to schedule emails to send at optimal times, know when your message is read and get follow-up reminders for messages sent out. Further, many email management tools come equipped with features like Delay Send, Send Again, Meeting Requests, receipt notifications and the ability to rename your received emails' subject lines. Finally, if you are using newer versions of Outlook, there is a "clean-up conversations" button in the home ribbon to remove clutter from prior conversations in back-and-forth email messaging.

5. Bundle together when you get subscriptions you read. If you are subscribed to an eNewsletter via an email address from Outlook.com (including Hotmail, MSN and Windows Live), Gmail, Google Apps, Yahoo! Mail, AOL Mail or iCloud, you can utilize Unroll.me to get all of the subscription emails received each day in a "rollup", which is one email with all your designated subscriptions categorized intuitively that appears in your inbox every day at the time you choose rather than getting each message individually as it's sent to you. Unroll.me will determine all the lists to which you have subscribed simply by telling it your email address; then, as you are choosing which emails go into your "rollup", you can unsubscribe directly from Unroll.me with one click. Further, Unroll.me offers this bundled email for free... Yes, that's right; it's free. If you have not already subscribed to lists via one of those email services, simply create a free Gmail account and, then, update your subscriptions with it. For FAQs, click here.

4. Set others' expectations. As human-beings, when there is a lapse in information provided, we inherently fill in the blanks ourselves. When it comes to how quickly you are going to get back to someone sending you an email, you probably do not want anyone creating this expectation for him- or herself. When you are clear on your goals for how to use email as a tool in your productivity toolbox and you are aware of your time constraints for when you will realistically be able to process newly received messages, you can designate what are appropriate expectations. Then, it is your responsibility to clearly communicate those to others, whether it is via initial meetings with new clients, in your email signature, with an autoresponder or through your actions as you respond to emails at regular intervals each workday.

3. Eliminate notifications. Every time you hear a sound alerting you to a new email or see the first few lines pop up in a preview, it distracts you from completing that big, hairy audacious goal in your life. That distraction permeates your thoughts and forces you to waste time re-engaging in the task at hand. Remove that time suck by turning off all the pings, dings, alerts and previews.

2. Strategically utilize rules in your email tool. Whether you check your new email in Gmail, Mac Mail or Outlook, you can create rules (or filters or labels) for certain emails to bypass your inbox and go directly to a designated folder. For example, if you get Google Alerts, you could have them culled together into their own folder rather than processing them from your inbox. Anything that should be handled when more convenient for you should be directed away from the inbox, allowing you to control when they get your attention. Likewise, if you have a few VIP contacts needing more immediate responses, give each of them his or her own folder and, then, create a rule for messages from that person to go directly into the specified folder, which will draw your attention into those needing a reply sooner than finding them amidst other messages in the inbox. You can override the alphabetical order of your personal folders to put those VIPs atop the list of folders by adding a number or symbol at the beginning of each folder's name, better grabbing your attention for new emails.

1. Master the art of creating reference folders. It is important to have enough personal folders that each email to be kept has a home while limiting the number of folders so no one email could appropriately fit into multiple different folders or you forget what folders you already have, leading to duplication as you create new versions of what you already have. If you struggle with where to file a message upon its receipt, how will you ever be able to locate it again when you need to retrieve it?

Do you find email overwhelming? Which are your favorite tactics for controlling email instead of letting it control you? Will you try implementing any of these strategies?

Top Ten Favorite Restaurants

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook via OrganizeForSuccess.biz/shop The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute video productivity consultation.

With this morning's feature of Chef Ashley Christensen's travel tips, I thought it appropriate to have today's top 10 list be of my favorite restaurants, which are as follows:

10. Adele's - Housed in the old Universal Tire Center of Nashville, TN, this restaurant features an open kitchen with a large, wood-burning oven. The menu focuses on seasonal comfort food from local farms, and its Sunday brunch buffet is delicious.

9. Butcher and the Rye - This downtown Pittsburgh highlight has a creative menu that offers "contemporary riffs on rustic American dishes". Awarded James Beard Semifinalist for Outstanding Bar Program for two consecutive years, this ambitious cocktail program features two bars: Whiskey Wall downstairs and Rye Bar upstairs.

8. Driftwood Southern Kitchen - Located in Raleigh's Lafayette Village, this open kitchen offers an ever-changing menu designed to showcase "the finest of ingredients from supporting local farms and purveyors". Paired with its wonderful whiskey cocktails, the Pimiento Cheese Board is great, and a meal that ends with its Chocolate Bourbon Pecan Pie is a home run; further, my favorite of this restaurant's offerings is the Crispy Shrimp and Grits.

7. Jubala Coffee - Opened in 2011 by a fellow Wake Forest University alum, this is much more than a coffeeshop. Yes, the dedicated baristas produce some beautiful, tasty beverages, but you are missing out if you haven't tried their Liege Waffles or Sweet Biscuits. Whether plain or paired with apple butter, honey, seasonal jam or pimento cheese, these biscuits are amazing. Then, for lunch, you should certainly try the Grown Up Grilled Cheese.

6. Outback Steakhouse - Although this is a chain restaurant, its food is consistently delicious, they offer delivery on food that's much healthier than most delivery options, and it provides an easy way to get tasty sweet potatoes as well as fresh steamed broccoli. I can easily choose between the Perfectly Grilled Salmon and the Victoria's Filet Mignon, making me perfectly happy.

5. Plaza Restaurant - This was always one of my favorite Kernersville lunch stops with Dad, but their breakfast is pretty doggone good, too. For lunch, any of their soups would be a good bet (Clam Digger's Clam Chowder, Classic Tomato or Homemade Chicken and Rice); yet, I really like to add tomato slices to a grilled cheese sandwich along with a House Salad, particularly since Plaza's salads feature shredded lettuce.

4. Poole's Diner - One of the many gems created by Ashley Christensen, who is a fellow alum from East Forsyth High School, this restaurant does not take reservations but has easily accessible parking across the street from its downtown Raleigh location. The philosophy of this kitchen and horseshoe bar is to produce "creative, simple offerings carefully executed". In other words, it's reimagining comfort food to be a little more imaginative. The ever-changing menu is displayed on chalkboards around the dining area, and anything you order is guaranteed to be amazing, from appetizers to desserts and including all the salads, sides and main dishes in between; still, I have to attest that the Macaroni Au Gratin is simply life-changing. Do not miss this one!

3. Ryan's Restaurant - Nestled in the woods, there's always a great view. This Winston-Salem landmark is famous for its steaks, chops and seafood but also offers memorable options for drinks and desserts. We had the meal following my graduation at Ryan's as well as many great evenings before that time and since then. The Colossal Lump Crab Meat in addition to the Spinach, Artichoke and Crab Dip are fantastic appetizers, the She-Crab soup is great, my steaks are always cooked exactly as I like them, I really love the sweet potato mash, and Ryan's Pecan Pie is worth the calories.

2. Whiskey Kitchen - This restaurant opened in the Nash Square area of downtown Raleigh in August of 2016 but has quickly become a fan favorite. Its kitchen offers creative options to meet anyone's food desires for small plates or large plates; however, its vast whiskey offerings lead to amazing options for happy hour cocktails. Personally, I like to pair my adult beverage with one of their delicious desserts, especially the Shoo Fly Pie.

1. Winston's Grille - This Raleigh tradition has been serving up memorable dining experiences since 1986, and, having been introduced to it by my Capital Ford family back in 2001, I have plenty of memories in this local landmark. This open kitchen offers great meals that "begin with delicious recipes and the freshest ingredients, prepared from scratch." My favorite is the Cashew Salmon entree paired with mashed potatoes and steamed broccoli, but the crab cake or shrimp and grits make a great alternative.

As this list indicates, I'm a fan of locally-owned and locally-operated establishments, and, yes, as a fan of Jack Daniels and Coke, I did notice the common theme of whiskey options.

Which are your favorite restaurants and why? What great options did I miss? Are there any on here you'd like to try?

Top Ten Favorite Monthly Reading Materials

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook via OrganizeForSuccess.biz/shop The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute productivity consultation via video conference.

Today, it's my top 10 favorite monthly reading materials. Although I have the Texture app for saving content into my Evernote account and can upload individual pages immediately with my Scannable app, I prefer flipping through the printed pages to read these:

10. Fast Company

9. Inc

8. O, The Oprah Magazine

7. Real Simple

6. Southern Living

5. The Kappa Alpha Theta Magazine, which is produced quarterly

4. Wake Forest Magazine, the alumni magazine of Wake Forest University, which is technically a quarterly publication, not monthly

3. Wired

2. Woman's Day

1. Women's Health

What are your favorite magazines? How often do you read them? Are there any on this list you'd like to try? Do you prefer to read them in printed or electronic format?

Top Ten Ways to Make Meetings More Productive

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook from OrganizeForSuccess.biz/shop. The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute productivity consultation via video conference.

Today, it's my top 10 tactics to make meetings more productive:

10. Have a clear purpose. Many meetings mistakenly focus on simply updating those in attendance; however, there are plenty of alternative means for conveying updates that are less intrusive to attendees' valuable time. Instead, meetings are most productive when they focus on one of two purposes: (a) discussion or (b) decision-making. If your meeting's purpose is not one of those, could the goal be achieved using alternative means?

9. Be strategic with scheduling. Often, when meetings are set, we indicate a starting time but forget to set a specific ending time; attendees can better plan the remainder of their day if provided an end time in addition to a start time. Further, be cognizant of vacation plans so meetings are not scheduled when many who need to attend will be gone. Finally, avoid scheduling a meeting in the days leading up to a big deadline, especially if the meeting is unrelated to the project coming due, as well as during times when there will be too many distractions for folks to focus on the goal.

8. Trim the fat. Shorten how long you plan to meet and, then, push yourself to accomplish everything on the agenda within that shorter duration by using a timer or having someone serve as timekeeper. Try to end meetings at least 10 minutes before the next hour, like 12:50, 1:50, 2:50, etc, or schedule your meetings in 15-minute blocks, like running from on the hour to quarter 'til the next hour. Attendees will appreciate those few minutes before the next hour to return a quick call, run to the restroom, grab a beverage or gather their thoughts.

7. Invite the right people and only the right people. It is important to include those whose contributions are necessary for accomplishing the meeting's goals: those with the authority to make decisions, those with enough pull in the organization to advocate for what's decided, those with the expertise needed to make informed decisions as well as those necessary for successfully executing said decisions. On the other hand, the Rule of 7 states that "everyone in a meeting over 7 people reduces your ability to make decisions by 10%"; therefore, include only those whose contributions are necessary for accomplishing the meeting's goals as too many attendees will deplete productivity.

6. Have a plan to achieve the meeting's stated purpose. Create a realistic agenda, listing what you truly believe can be accomplished within the scheduled time allowed. Structure that agenda to address the most important issues first. Try to indicate how much time is being allocated for each element listed. Solicit feedback from attendees to make sure anything important is included while lower priorities and unrelated topics get removed.

5. Prepare beforehand. Distribute any supplemental items for review to all attendees beforehand. Share necessary updates via email or your team's collaboration tool before the meeting date. If there is legwork that can be done in advance, completing that beforehand will allow the meeting itself to run more efficiently. As explained by Dana Manciagli in The Triad Business Journal, "proper planning prevents poor performance". Take time to get your ducks in a row before, allowing the time during which folks have come together to be devoted to discussion and / or decision-making.

4. Communicate expectations clearly. If you are leading the meeting, set expectations on how those attending should behave and, then, share those expectations with attendees, whether in writing prior to the meeting or at the start of the meeting. Here are a few suggestions: come prepared, contribute to the discussion with feedback, share your insights as applicable, make sure to ask whatever questions  you have and limit technology distractions. Additionally, specifically state guidelines for interjecting during the agenda, like when to ask questions, how to pipe up for brainstorming or at what point it is appropriate to share feedback during a discussion. Think proactively about what situations might arise related to each meeting and be specific with standards set.

3. Take notes. This shows your commitment to the topic, helps you pay attention and enables you to refer back to items covered earlier as the meeting progresses. If you have the agenda beforehand, use that agenda as a framework for filling in notes from the meeting. Highlight what is important, whether via a different color of ink or by blocking that content off separately. Designate each task that must be done as it arises in conversation during the meeting; then, end your meeting notes with a recap, including the highlights, action items and timing of next meeting.

2. Stay focused. Denote on a separate list any issues not on the agenda as they arise. If there is extra time at the end in which attendees want to address those items, feel free to do so; however, it is often the best use of everyone's time to schedule a time for discussing or resolving those issues on a later date.

1. Ensure attendees are accountable for completing tasks. Each action item arising from the meeting needs a deadline for its completion; further, ensuring each task gets completed is more likely when there is someone accountable for its completion. Assign someone to the completion of each task that results from meeting discussions and decide how you'll confirm follow through.

Do you find that meetings steal valuable moments from your day? What are your favorite ways to make meetings more productive? Are there any on this list you'd like to try?

Top Ten Self-Care Strategies

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook from OrganizeForSuccess.biz/shop. The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute productivity consultation via video conference.

In honor of this National Mental Health Awareness Month, which spreads the word that mental health is something everyone should care about, let's cover my top 10 self-care strategies:

10. Drink a cup of warm green tea. This soothing beverage is packed with antioxidants, and I like to mix mine with some honey and lemon juice for the perfect jump-start to any morning or mid-afternoon. My Keurig makes this an easier self-care strategy, particularly with many green tea options for me to rotate between, like Celestial Seasonings, Lipton, Tazo and Twinings.

9. Get a facial. In addition to keeping my face healthy, limiting the effects of aging and minimizing my acne, getting a facial is such a relaxing as well as energizing experience. I have a membership at Hand and Stone Massage and Facial Spa so I'm more easily able to make this part of my regular investments in myself.

8. Diffuse essential oils. As explained by mindbodygreen, essential oils can be "a great, simple way to reset that doesn't take much time or effort." While there are several suggested oils in the article linked above, I really like Breathe, Eucalyptus, Frankincense, On Guard and Peppermint oils from doTERRA, but I'm trying to transition to Young Living Essential Oils with the help of a friend.

7. Absorb some vitamin D. Unfortunately, my skin can burn by simply winking at the sun; however, I find a little vitamin D can be life-altering, whether from sitting in front a coffee shop while enjoying a treat, walking in the park or getting outside in between appointments. It uplifts my mood and boosts my productivity.

6. Eat fruits and vegetables. Stress can make it more difficult to maintain a healthy diet, but I find that indulging in my favorite fruits or vegetables helps me better face whatever stress is happening in my life at that time. As listed in my "Top Ten Favorite Foods", I absolutely love sweet potatoes and broccoli; then, in my "Top Ten Salad Ingredients", I mentioned how much I enjoy blueberries, bell peppers, apples, green peas, oranges and cucumbers, but my favorite fruit or veggie is watermelon. So many great options to keep me happy, healthy and energized!

5. Breathe deeply. Although I've not been able to fully adopt a consistent practice of meditation, I find it helpful to simply sit for a few minutes, being mindful of my breathing. It can be helpful to slowly take about 10 breaths, exhaling for longer than I inhale, calming my heart rate and focusing inward.

4. Make time for hobbies. My two favorite pastimes are sports and music. Now, I'm not the one actually playing the sports or making the music, but I absolutely love attending sports events (especially my Wake Forest University Demon Deacons), watching sporting events on TV (like my San Antonio Spurs) and attending amazing concerts. In October, I'm attending Tim McGraw's concert in Greensboro, NC, and the excitement is already building!

3. Connect with friends. Words cannot express the value of time with those folks who truly support me as I am. We care about what's happening in each other's lives and provide a supportive ear or distraction from what we can't control. Headed to lunch with one of my dearest friends today, I can attest to the value of being surrounded by like-minded souls who care about my well-being.

2. Exercise! Whether it's Zumba or Dance Jam at LifeTime Fitness or simply one of many options on my 7-Minute Workout app, when I get moving, my body releases endorphins, which boost my feelings of overall well-being. Plus, one of my friends is a workout partner so I pair connecting with friends as well as listening to great music for a triple whammy of greatness.

1. Listen to music. Anytime a happy, energetic tune with a great beat comes on, I can't help but get moving. When I hear someone say something that reminds me of a song, I can't help but start singing or the song really gets stuck in my head. Music is so empowering and enriching. From Kool & The Gang to Lionel Richie to Earth, Wind & Fire to 38 Special to so many more, there are plenty of options for music that soothes my soul, energizes my spirit and keeps me plugging forward.

What are your favorite self-care strategies? Are there any on this list you'd like to try?

Top Ten Favorite Tools for Communicating Remotely

Organize for Success® Turns 10 

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook at OrganizeForSuccess.biz/shop. The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute video productivity consultation.

Today, it's my top 10 favorite tools for communicating remotely:

10. UberConference - Make conference phone calls for free without ever needing to enter a PIN. Participants choose whether to call in for themselves or have the conference line call them; then, all folks on the conference line can see on their screens whoever else is on the call, be alerted as to who is speaking at any point in time and easily connect to participants' social media profiles. Plus, if you are leading the meeting, you can seamlessly share your screen with all those on the call, adding a visual element, too.

9. Voxeet - Using technology it calls TrueVoice, these conference calls pride themselves on superior sound quality, including "No garbling. No static. No dropped calls." Whether connecting via your Firefox or Chrome on your computer or an app on your mobile device, you can join a call without ever needing to enter a password or PIN. This tool integrates with Box, Dropbox and Google Drive, offering powerful group messaging to collaborate during the call via voice, text, photos and documents. Each call's host can easily record the meeting or presentation for later sharing and replaying. Further, this tool integrates with Excel, PowerPoint and Word to launch presentations for participants.

8. TeamViewer - There are three instances where this screen-share technology is the ideal solution: If your tech support personnel needs to take control of your computer to solve issues remotely, if you need to access your own computer securely from a distance without using a VPN or if you need to share your computer screen content with folks collaborating remotely who need to view images of complex details. Its powerful security features allow private data, private conversations and private meetings to remain private. Although there is sometimes a delay in moving the mouse versus when you see the cursor move or type, it's a shorter delay than comparable alternatives. Finally, it's free for personal use.

7. Google Hangouts - If you have a login for Gmail, Google Calendar, Google Drive or any other Google product, you get complimentary access to this tool for video calling, phone calls or messaging others. It is easy to login via an Android app, an iOS app or your Chrome web browser. Whether a one-on-one conversation or a group chat, this tool's messaging allows for sending emoji, photos, GIFs and maps; plus, those conversations can be synced between devices via your Google login. Further, my favorite feature is turning meetings into video conferences with just one tap, where I can see up to 10 participants on-screen at once.

6. GoToMeeting - Subscribers can host unlimited meetings for web audio, screen sharing, a dial-in conference line and HD video conferencing, but there are tiered prices for how many individual logins can participant in each meeting. Those higher tiers also add features like tools to draw on the screen, the ability to record each call, a personal meeting room for participants to chat, mobile apps as well as keyboard and mouse sharing. This is the only solution integrating with Outlook, Gmail, HipChat, Zapier and Salesforce.

5. Skype - This tool allows you to make free video or voice calls to anyone in the world that has a Skype account. Up to 12 participants of group video calls can be seen on-screen at once or you can choose to use this tool for instant messaging that can include emojis, photos and video messages alike as well as regular, ol' phone calls. Plus, Skype calls offer the addition of screen sharing to give great presentations or display step-by-step instructions.

4. Viber - Many families utilize this tool for secure communications with students studying aboard, particularly as it offers cheap international calls and messaging from computer desktops as well as phone apps. This tool enables free text, calling, photo messages and location-sharing between users with no registration, aliases or invitations required and instantly integrates with your contacts.

3. Tango - Video calling via this mobile app is viewed as the best quality available for free. Additionally, it offers free international and domestic calls to any number in the U. S., Canada, Mexico and India as well as low rate calls to anywhere else worldwide. Like Snapchat, this tool offers the ability to paint atop what images are created; meanwhile, you can send stickers, add filters and play games while on a call. Further, its messaging offers the ability to send and receive text, stickers, photos, video and location messages both one-on-one as well as in groups.

2. ooVoo - This free tool lets you video call one-on-one or with up to 12 contacts, recording calls and sharing your screen as you desire. Alternatively, you can choose to message within ooVoo, sending text, pictures and video messages. Choose between Amazon Fire Phone, Android phone, Android tablet, iPad, iPhone, iPod Touch, Mac, Windows phone, PC and Intel® RealSense™ devices for your device on which to use it, and be aware that ooVoo normally has the best quality among similar tools.

1. Zoom - Whether communicating via video conference or simply sharing your screen images, companies love this tool for its ease of use, flexibility and high quality. Adding cross-platform messaging and file sharing, it makes collaboration easier. The free option offers a robust range of features; however, there is tiered pricing to add features like larger meeting sizes, reporting and recordings.

Bonus - FaceTime - This video conferencing tool is included with purchase of any iPhone, iPad or iPod Touch as well as any Mac computer or laptop. If you are a fan of Apple products, before delving into the many cross-platform options available, consider whether this built-in tool might work well enough.

What are your favorite tools for communicating remotely? Are there any on this list you'd like to try implementing? Do you prefer communicating in-person, over the phone, through email or via video conference?

Top Ten Ways to Limit Distractions

Organize for Success® Turns 10

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook from OrganizeForSuccess.biz/shop. The grand prize for celebrating Organize for Success, LLC's 10 years will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute productivity consultation via video conference.

Today, let's cover my top 10 suggestions for limiting distractions:

10. Wear noise-reducing headphones. - Particularly when you focus on strategic thinking or creative production, wearing headphones can block out distractions, even if you don't have any sort of music playing through them at all. When you work in a shared workspace, wearing headphones has the added bonus of providing a visual cue to your co-workers,  communicating that you are deep in thought and to please not interrupt your efforts.

9. Turn off the pings, dings and pop-ups of tech-related notifications. - Set your smartphone to silent and remove the vibration that goes with the silent mode. Stop any pop-up notifications telling you when you get a new comment on social media. Deactivate previews of newly received email messages. Instead, schedule time for handling calls, social media and processing emails. Then, for anyone requiring immediate responses, like key account clients or your direct supervisor, make them VIPs so you can utilize Do Not Disturb on iOS or Priority Mode on Android, whichever applies to your technology.

8. Make sure your scheduled tasks fulfill your goals. - Burnout comes from actions being out of alignment with your priorities, and burnout definitely derails productivity, limiting focus and making you more susceptible to additional distractions. I find it helpful to regularly audit how my actions align with my priorities, thereby supporting my goals. Take time at sporadic intervals throughout your day for a "check-up from the neck up" to make sure what you're doing is fueling your desired results.

7. Break projects into bite-sized actions. - One of the greatest distractions is procrastination, and we often procrastinate when we don't know where to start. Attempting to complete a project, not a task, is futile; it is imperative to have a list of smaller, more manageable actions that can be checked off one by one. When you break projects down into actionable tasks, you feel empowered to complete each task in a single work session or, at least, to get started doing each in sequence.

6. Be realistic about task management. - Another frequent distraction is the feeling of overwhelm that comes with too long a list of tasks for any one day. While we all wish we could be superheroes, we are humans that can accomplish only so much each day; plus, as unforeseen items are going to pop-up and need attention, making sure our daily to-do list leaves some breathing room is important. Schedule no more than 3 - 5 "must-do" items each day, and make sure that each "what" which must get done is assigned a "when" for its completion.

5. Utilize a timer. - Some individuals or teams use a timer to simply get started, setting it for 15 minutes and capitalizing on the momentum created by that rush to keep pushing toward completion of the task at hand. Others like using a timer to stay on track, setting it for different intervals throughout the time required for a task's completion and making certain to still be working on the task at hand when the timer goes off at the end of each interval. In either scenario, timers boost productivity.

4. Schedule "office hours" during your day. - In these blocks of time, you can focus exclusively on assigned projects while blocking out the distractions of calls, emails and people stopping by your office. Tell others you will be available before and after these times; then, during each office hours' timeframe, send calls to voice mail, don't check emails and hold off on answering knocks to your door. It is as if you are away in a meeting, but your meeting is with yourself to attend more intently to the work that can be done by only you. You can create an auto-responder for your emails that will convey when you'll be responding to new messages, updating your outgoing voice mail message to mirror that sentiment, or you can simply act as if you are in a meeting.

3. Limit the impact of drivebys. - People are often more understanding than we assume and can reconnect when it's better if we simply convey that we do not have time to chat currently. When someone comes into your office without an appointment, stand up and move towards the door, conveying to the visitor that it is not a convenient time. If you have an extra chair in your office, make sure it has something resting in it to keep others from sitting down to chat or position it somewhere more difficult to access so it's less inviting for visitors to setting in for awhile. Keep an outbox near your office door so you can take those items down the hall as someone is coming into your office, always encouraging those that make unplanned visits to connect with you later, especially when you are in crisis mode or about to hit an important deadline. You want to help them, but it has to fit into your schedule so you can give that individual your undivided attention without negatively impacting completion of your own work and responsibilities.

2. Practice mindfulness. - For some, this means doing one thing at a time with complete focus, understanding that multi-tasking diminishes effectiveness, increases the potential for mistakes and makes things take longer to get completed. For others, it is being fully present in the moment, no matter whether in a meeting or working on the computer, to push forward with the greatest impact. Yet, for different folks, this means scheduling more intense tasks when you have your peak energy, whether that's first-thing in the morning, at night or when caffeine boosts your focus in the mid-afternoon. Pick which works best for you.

1. Work remotely when you most need to focus intently. - While a library might help, research suggests the sounds of a coffee shop act as "white noise", helping you block out everything around for the greatest uninhibited productivity. Whether inside or outside, new surroundings can boost concentration.

What are your favorite ways to limit distractions? Are there any on this list that you'd like to try implementing?

Top Ten Favorite Foods

Organize for Success® Turns 10

In honor of 10 years of business for Organize for Success®, I will be posting a "top 10" list to this blog each day through Wednesday, May 31st. Each Sunday, my team will randomly select from those who commented on the prior week's "top 10" blog posts for a gift card giveaway and free download of one eBook from OrganizeForSuccess.biz/shop. The grand prize package for celebrating Organize for Success, LLC's 10 years in business will be awarded on Thursday, June 1st, randomly selecting from all those who commented on any of the month's "top 10" blog posts as well as those who have subscribed to my eNewsletter for a winner to receive downloads of all 5 eBooks, a pass for my Stress and Time Management online video course as well as a 60-minute productivity consultation via video conference.

Today, let's talk favorite foods, including some recipes and restaurants. While there is much discussion about whether folks eat to live or live to eat, I lean towards the "eat to live" camp. I think I'd forget to eat more often than actually eating if I didn't use meals as a time to connect with others or get a headache that reminds me it's time to refuel. However, our bodies need nutrition to function properly, and it's important to pay attention to our bodies' needs. With that in mind, here is today's top ten list, which are all foods that feed my soul as well as nourish my body:

10. Soup - Depending on my mood, my favorite soup can waiver between lentil, tomato bisque or bean and bacon. I absolutely loved the tomato bisque at Joule Coffee + Table; however, with its closing in December 2016, I think this favorite recipe from Ashley Christensen might've become hidden for awhile. I have wonderful memories of bean and bacon soup with Dad at Mayberry Ice Cream Restaurants, and I really like how lentil soup is both flavorful as well as filling, especially for lunch on a cold, dreary day.

9. Grilled Cheese - Whether lining the outside of the bread with butter or the new option of mayonnaise before grilling, you can't go wrong with a fresh, hot, grilled cheese. I especially like the Grown Up Grilled Cheese from Jubala Coffee, and a good grilled cheese is always an excellent pairing for any of the aforementioned soups.

8. Shrimp and Grits - There are plenty of tasty options for shrimp and grits, but I especially like the Crispy Shrimp and Grits from Driftwood Southern Kitchen as it's a little bit different from others.

7. Hot Dog - I prefer the red, Bright Leaf hot dogs made by Carolina Packers in Smithfield, NC, and, when I get mine from Char-Grill, I like to pair them simply with slaw and ketchup. It's a quick, easy and inexpensive way to shop local right here in NC.

6. Salmon - My favorite fish is a nicely grilled salmon, and, as long as it's not cooked too long, there are so many tasty variations; however, my favorite is the Cashew Salmon from Winston's Grille, which pairs well with mashed potatoes and steamed broccoli.

5. Sweet Potato - There is no wrong way to serve this root vegetable. From baked with cinnamon sugar and butter to as a casserole such that it's mashed with marshmallows on top, sweet potatoes can be good enough to eat for dessert.

4. Broccoli - Hands-down my favorite vegetable, broccoli is its best steamed with a little bit of butter on top; however, it's also mighty good as a casserole. Whether fresh or frozen, it's flavorful while being low in calories, but it must be broccoli, not broccolini.

3. Pimento Cheese - I prefer Musten and Crutchfield's Pimento Cheese, which is made in my hometown of Kernersville, NC, but whatever kind of pimento cheese used by Jubala Coffee on its delicious biscuits is certainly a great second option.

2. Biscuits - I've grown up loving Bojangles' biscuits, but, since its opening back in January of 2011, Jubala Coffee's biscuits have found a place in my heart. These sweet, made from scratch and highly addictive biscuits pair equally well with apple butter, honey, season jam, pimento cheese or fresh berries and whipped cream.

1. Macaroni and Cheese - I'm a sucker for macaroni and cheese in any form or fashion, but I do have a couple that top my list. Y'all have not lived until you eat the Macaroni Au Gratin from Poole's Diner, but the Ashe Co. Pimento Mac-N-Cheese Custard from Beasley's Chicken + Honey is a nice second option.

Now that we are all sufficiently hungry, it's your turn to share. What are your favorite foods and from where can I get them for a taste? Are there any here that you'll try?